--- title: Equipment loan agreement description: A lender lends an item to a borrower: description and condition, how it may be used, return date and who pays if it is lost or damaged. --- # Equipment loan agreement A lender lends an item to a borrower: description and condition, how it may be used, return date and who pays if it is lost or damaged. ## Who signs - Lender - Borrower ## Fields - Lender: Date of this agreement (text) - Lender: Lender’s name (text) - Borrower: Borrower’s name (text) - Lender: Item and make (text) - Lender: Serial number or tag (text) - Lender: Accessories, such as cables and cases (text, optional) - Lender: Estimated replacement value, in US dollars (text) - Lender: Condition (choice) - Lender: Notes on condition (text, optional) - Borrower: I agree that the condition is as described (checkbox) - Lender: Lend date (text) - Lender: Return by (text) - Lender: Where to return it (text) - Lender: the purpose, such as a project or event (text) - Lender: its location, if it must stay in one place (text, optional) - Lender: Governing law (state) (choice) - Lender: Printed name (text) - Lender: Title or capacity (text) - Lender: Lender signature (signature) - Lender: Lender date signed (date signed) - Borrower: Printed name (text) - Borrower: Title or capacity (text) - Borrower: Borrower signature (signature) - Borrower: Borrower date signed (date signed) ## The document Equipment Loan Agreement Loan of equipment This agreement is made on ____ (Date of this agreement) between ____ (Lender’s name) (the “Lender”) and ____ (Borrower’s name) (the “Borrower”). Section 1: The equipment 1.1 The Lender lends to the Borrower the following (the “Equipment”) and any accessories listed below. Item and make ____ (Item and make) Serial number or tag ____ (Serial number or tag) Accessories ____ (Accessories, such as cables and cases) Estimated value ____ (Estimated replacement value, in US dollars) Section 2: Condition when lent 2.1 The Equipment is in this condition: ____ (Condition). 2.2 Notes on condition, including any marks or damage: ____ (Notes on condition) 2.3 The Borrower has examined the Equipment and agrees that this description is accurate. ____ (I agree that the condition is as described) I agree that the condition is as described Section 3: The loan 3.1 The loan starts on ____ (Lend date) and the Borrower will return the Equipment by ____ (Return by), to ____ (Where to return it). The loan is free of charge. 3.2 The Borrower may keep the Equipment longer only if the Lender agrees in writing. The Lender may ask for its return earlier on reasonable notice if it needs it, or immediately if the Borrower breaks this agreement. Section 4: How it may be used 4.1 The Borrower will use the Equipment only for ____ (the purpose, such as a project or event), in the way it is meant to be used and following the maker’s instructions and any safety rules the Lender gives. 4.2 The Borrower will keep the Equipment safe and secure, will not lend, sell, rent out or give anyone else possession of it, will not alter or repair it, and will keep it at ____ (its location, if it must stay in one place) unless the Lender agrees otherwise. 4.3 The Lender remains the owner at all times. The Borrower will keep it free of any claim by anyone else. Section 5: Loss and damage 5.1 The Borrower is responsible for the Equipment from the time they receive it until the Lender has it back. If it is lost, stolen or damaged, other than by normal wear from proper use, the Borrower will tell the Lender straight away, and will pay the cost of repair, or if it cannot be repaired its estimated value above less fair wear. 5.2 The Borrower should check whether their own insurance covers borrowed equipment. The Lender is not responsible for any loss, injury or damage that results from the Borrower’s use of the Equipment, except where the law does not allow that to be limited. Section 6: Returning it 6.1 On return, the Lender and the Borrower will inspect the Equipment together and note its condition. If there is a difference from the condition recorded above that is more than normal wear, the Lender will tell the Borrower in writing within seven days. Section 7: Looking after the equipment 7.1 The Borrower will keep the Equipment clean and in the condition in which it was lent, apart from normal wear from proper use, will keep any labels, tags and serial numbers on it, and will not use it near water, extreme heat or anything else that the maker’s instructions warn against. 7.2 If the Equipment stops working or needs a repair, the Borrower will stop using it, tell the Lender, and wait for the Lender’s instructions. The Borrower will not pay for a repair without the Lender’s agreement. Section 8: Governing law 8.1 This document, and any dispute arising out of it, is governed by the laws of the State of ____ (Governing law (state)), without regard to its rules about conflicts of laws. Section 9: General 9.1 Changes in writing. A change to this agreement is effective only if it is in writing and signed by both sides. An email exchange does not change it unless each side expressly says that it is a change and signs it electronically. 9.2 Counterparts and electronic signatures. This agreement may be signed in separate copies, which together are one document. A signature made electronically, including by typing, drawing or selecting a signature, is as effective as a handwritten one, and each side agrees to sign and keep this agreement in electronic form. Signatures By signing below, each party agrees to this document and confirms that the person signing has the authority to do so. Lender ____ (Printed name) Printed name ____ (Title or capacity) Title or capacity ____ (Lender signature) Signature ____ (Lender date signed) Date Borrower ____ (Printed name) Printed name ____ (Title or capacity) Title or capacity ____ (Borrower signature) Signature ____ (Borrower date signed) Date ## Use it Sign up free and this template opens in your workspace with the fields already placed: /signup?starter=equipment-loan A starting point in plain words, not legal advice. Change anything that does not fit before you send it.